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Asset Administration
Product Features
This product has been developed for both Commercial and Private users. As with all our
applications, it will continue to be modified to suit each clients particular
requirements, and so the specified features should not be taken as definitive.
Introduction
This database allows the user to capture all the information required to professionally
manage a collection of assets. If the assets exist in a commercial environment, a standard
depreciation feature is included. This can be incorporated in any system if required. The
system is extremely beneficial for commercial and private insurance and financial
management. It remains simple to use and, as with all of our products, is highly automated
to minimise administration. It can be linked to the Business
Administration database system.
The Data collection fields for individual assets will vary according to client
requirements. In this standard version, 16 fields have been used to provide a
comprehensive management system. These fields include…
 | Asset Description |
| Asset Category- (With categories nominated by the user) |
| Asset Provider- (Providers are listed in a separate table to the assets. In this way,
supplier details are only entered once. This allows data entry to be minimised. As each
asset is entered, the user simply selects from a list of suppliers). |
| Serial Number |
| Model Number |
| Date of purchase (The age of the asset is then automatically returned, and is frozen at
the Date of disposal) |
| Purchase Price or Value of Gift (The estimated replacement value is then returned based
on the current date and CPI) |
| Estimated Useful Life |
| Number of Assets (Optional- allows multiple recording) |
| Method of Purchase |
| Receipt Number |
| Estimated Market Value |
| Disposal Value |
| Disposal Date |
| Receiver Information |
| Method of Disposal |
Actual reports will depend on client requirements, however there are 10 typical reports
included with the standard application.
Asset Purchase Date and Value Report:
Assets are grouped according to the Year of purchase
Purchase Date, Asset Description, Purchase Prices, Gift Value and Disposal Value are
listed.
Sub Total Values are given for each year, and final values at the reports conclusion.
This report allows the user to identify trends in annual capital expenditure.
Asset Receipt Information:
Provides complete information regarding the assets identity and its receipt.
Asset Value by Category:
Assets are grouped according to the Categories which have been identified by the user
(example: Administration).
Purchase Date, Asset Description, Purchase Prices, Gift Value and Disposal Value are
listed.
Sub Total Values are given for each Category, and final values at the reports
conclusion.
This report allows the user to identify Category (or Departmental) capital expenditure.
Current Assets Purchase, Market and Estimated Replacement Value Report:
Once again, assets are listed and summarised according to category. In this case the
assets age along with the title values are listed to provide a comprehensive Current Asset
Value by Category Report.
This report is also provided for assets Less than 10 years old.
Department Assets Summary Report:
This report provides a financial summary for the Department specified by the user.
Asset Providers and Receivers:
Details asset providers information.
Additional reports provide asset information for common General Categories including...
Buildings Summary Report
Land Summary Report and
Vehicles Summary Report
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